Managing the people you assign assets to just got much easier! We've added a people link to the sidebar that takes you to a fully featured people management area.
People list
Just like with assets, you can now filter,sort, and label your people to help you stay organized. You can also define custom fields and customize your table layout.
Best of all, each person record now has it's own page. From here, you can quickly see what assets a person currently has checked out as well their previous check-in history. And, just like with assets, you can add notes for future reference.
A person's current assets
We think you'll love how easy it is to work with your employees, loanees and customers with this update.
We're excited to announce that you can now invite others to collaborate with you and control their access levels!
User accounts
The first part of this update allows you to create an account on Assetbots that is tied to your email address. Creating an account means that you can sign in from any device and access all of your databases without having to rely on the database URL. Creating an account is required if you want to enable permissions on your database.
We currently support three login methods:
Google
Microsoft
Email + password
If you'd like to see other options, please let us know!
Permissions settings
Once you've created an account, navigate to the Settings screen to find options for controlling permissions. From here, you can choose one of two collaboration modes for your database:
Anyone with the link
The default mode. Share your secure database URL with anyone and collaborate instantly, no account required. In this mode, you are not able to control access levels.
Only specific users
Only users you invite will be able to access your database, even if they have the secure URL.
Collaboration modes
Once you've changed your collaboration mode to Only specific users, you can begin inviting users and granting them one of four access levels:
Reader
Users at this level can read data but cannot add or edit anything.
Writer
Users at this level can read and write data, but cannot manage other users.
Administrator
Users at this level can read and write data, invite users and manage their permissions.
Owners
Users at this level have full control of the database.
Invite users
Inviting a user will cause them to receive an email with a secure link they can use to join the database. They will be prompted to create an account if they don't have one already.
Permissions has been one of our top-requested features so far, so we're very excited to finally have them available!
Visit any asset's details screen and click the More actions button, then choose Duplicate asset. You will be given the option to set the new asset's category, tag (if the category has auto-generated tags enabled, the next tag in the sequence will be pre-filled for you) and description. Click Duplicate and you will be taken to your new asset's details screen.
Duplicate an asset
Add many copies of an asset at once
If you have many identical assets to add (for example, a new batch of Chromebooks for your students), you can add all of them at once by having Assetbots auto-generate tag IDs for each one. From the asset list screen, click the dropdown on the right-side of the Add Asset button and choose Add many similar assets. Select Automatic as the method and enter the number of assets you'd like to create.
Click Next and enter the details that will be common to all of the assets. Once you've finished, click Create Assets.
Add may assets
🚨 Scan to add many copies of an asset 🚨
If you have many identical assets to add and you already have asset tags, you'll love this! From the asset list screen, click the dropdown on the right-side of the Add asset button and choose Add many similar assets. Select By tag as the method.
Click Next and enter the details that will be common to all of the assets. Once you've finished, click Next.
Here you can enter your asset tags one-by-one, paste many of them at once (from a spreadsheet, for example) or open the scanner to start scanning! Each scan will add a tag to the list and let you immediately scan again.
Scan to add may assets
If you need help with any of the above, or if you have a spreadsheet of assets that you'd like help importing, please let us know!
