Product Updates

We’re excited to announce the release of Kiosks, an easy way to set up self-serve portals for checking-in and checking-out assets.

Read the full announcement to learn more!

You can now archive your asset and people records instead of deleting them. This is useful for permanently preserving audit trails for people you no longer work with or for assets you no longer own.

New filters have been added to most databases that let you access your archived records. If you created a database with the Empty template, filters were not automatically created for you. To access your archived records, search with this syntax: archived:true.

We’ve added a new permission level called Borrower. Borrowers have read-only access to your database but are also able to check-in and checkout assets.

Two use-cases we’ve seen where this is useful are:

1. You are managing assets for a client and would like to give users at the client the ability to check-in and checkout assets to their employees.
2. You have non-technical departments like Human Resources that you’d like to let check-in and checkout assets (for example, while onboarding and offboarding employees).

Please let us know how this new permission level works for you. And as always, happy tracking!

We’re excited to announce the release of our Google Workspace integration. Automatically sync Google Workspace users and groups into your Assetbots database as people and labels.

This integration is currently in beta while we gather feedback from customers and wait for final approval from Google.

Take a look at our setup guide and start syncing your Google Workspace users and groups into Assetbots today!

A new template is available when generating asset tags for printing: Avery 61524. This template generates 2” x ¾” tags, 30 per sheet, and provides a more durable tagging solution than the Avery 5195 labels. These tags can still be printed using a standard laser printer.

We’re excited to include this additional template in our in-app Asset Tags report as well as our free asset tags designer.

Do you have a template you’d like to see added? Please let us know!

Easily calculate the depreciation of your assets over time. This report helps you (or your accounting team) keep track of the value of your assets over their useful life, as well as calculate monthly or quarterly depreciation entries for your books.

The report is very powerful, and lets you mix and match depreciation methods per asset (choose from Double Declining Balance, Sum of Years' Digits, or Straight Line). You can customize which asset fields the report pulls values from for its calculations, as well as use your saved filters to select exactly which assets to report on.

Finally, set a date range (for example, This month or Last month) and export the data to Excel or CSV for importing into your accounting software.

Happy tracking!

Review actions performed on your database by users. This report helps you understand what has been happening in your database and exposes all your various audit trails as one continuous timeline.

Quickly drill down into specific time periods, view actions by specific users, or view actions on specific record types. Any filters you apply are reflected in the URL, so you can bookmark a report view for reference later.

You can now search within the dropdown menu when selecting a label or a filter. The search input becomes available when your list is more than 10 items long, and dramatically speeds up locating a particular item.

This functionality is especially useful for customers synchronizing large organizations into Assetbots from Active Directory, as some are importing hundreds of Groups and thousands of Users into their people directory.

It’s easier than ever to get your asset and person data out of Assetbots. Whether you need to integrate with another system that we don’t support yet (let us know!), or you want to bulk-edit some data from Excel, we’ve got you covered.

From the asset list (or person list in the case of your People records), access the More actions menu by clicking the three dots next to the Add asset button and choose Export data. The export dialog will open and allow you go choose whether to export your data as a comma-separated values (CSV) file or an Excel spreadsheet.

If you’d like to export a subset of your data (e.g., all of the assets in the Laptops category), enter or select a filter in the Filter assets (or Filter people) box first. You will then have the option to limit your export to only those records matching the current filter.

The exported data is suitable for re-import, so feel free to make changes and then import it again, keeping in mind the rules for matching records when importing.

Happy tracking!

Assetbots now has rich support for external USB barcode scanners built in. There are three main use-cases for scanning that are handled:

1. Scan to Search

Scan a barcode while on any screen in Assetbots (if the Assetbots browser tab has focus) and you will be instantly taken to the matching asset’s detail view. Unlike in other apps, you do not have to focus on a text input for this to work.

2. Rapid Scan to Checkout

Start a new checkout and stay on step 1 of the checkout wizard (Choose Assets to Checkout). Make sure your cursor is not focused on the Find assets input, then start scanning. Each scan that locates an asset eligible for checkout will pulse the green success indicator and increment the count at the bottom of the screen.

When you are done scanning, click Next to complete the checkout as usual.

3. Rapid Scan to Check-In

This works exactly like checking out assets, but from the check-in wizard.

We’ve had many requests by customers asking to use their existing USB scanners rather than a camera for scanning, so we’re excited to make this feature available.

Happy tracking!